Kevin Olega | Project Manager for Web and Marketing Teams
Digital Project Manager for Agencies, Web Teams, and Marketing Teams
SKILLS AND EXPERIENCE
I'm a digital project manager who understands web design, development, marketing, and client delivery.
I help founders, agencies, and remote teams turn messy work into clear plans, tasks, SOPs, and shipped projects.
My work sits between strategy and execution.
I help teams plan the work, assign tasks, track progress, follow up, test output, and close the loop.
I only accept contracts through Upwork for security and convenience.
I have managed remote web and marketing teams using tools like ClickUp, Asana, Miro, Trello, Basecamp, Slack, Google Drive, Loom, and Zoom.
I break large projects into clear tasks, timelines, checklists, and handoff notes.
I work with founders, account managers, designers, developers, writers, video editors, and ads teams.
My project work includes website builds, landing pages, content workflows, marketing campaigns, social media systems, QA checks, client updates, and internal documentation.
I also help leaders offload work that takes too much time or creates too much stress.
This includes task cleanup, SOP writing, communication systems, team follow-up, project tracking, QA reviews, and repeat process documentation.
Before project management, I worked as a writer and ghostwrote content about personal development, finance, productivity, food, travel, online marketing, fitness, and nutrition.
I also have a background in customer service, tech support, sales, marketing, leadership support, and training.
That background helps me write clear instructions, manage clients, support teams, solve problems, and keep work moving.
If your team needs help with project management, operations, web delivery, SOPs, QA, and follow-up, I can help.
Transform Your Business: Kevin's Comprehensive Approach to Web Development & Growth
Mastering the Web: My Journey from Virtual Assistant to Project Management Pro
Interested in learning how I manage web development projects from start to finish? View my detailed checklist here.
PROJECT MANAGEMENT
I manage web development, app, marketing, and operations projects from planning to delivery.
I help turn client goals, loose notes, and unclear requests into tasks, timelines, checklists, and next steps.
- I gather project details from clients, account managers, and team leads.
- I break the work into clear tasks, owners, due dates, and review steps.
- I work with designers, developers, writers, editors, ads teams, and other contractors.
- I write clear instructions with screenshots, videos, examples, and notes when the task needs more context.
- I check the work before client review so the team can catch issues early.
Interested in learning how I manage web development projects from start to finish? View my detailed checklist here.
Want to see my documentation style? Check my SOP samples here.
Projects I have handled include:
Click to expand.
Web Design and Development
I manage website projects from scope review to launch support.
I review the project scope, confirm the deliverables, map out the timeline, and coordinate the work with the design and development team.
I help the team prepare the design, collect client feedback, track revisions, and move the project into development.
After development, I check the website on desktop and mobile before client review.
My QA checks include layout, copy, links, forms, buttons, mobile views, and basic user flow.
Interested in learning how I manage web development projects from start to finish? View my detailed checklist here.
Want to see my documentation style? Check my SOP samples here.
Web, Desktop, and Mobile App Development
I help manage web, desktop, iOS, and Android app projects.
I review the scope with the account manager, confirm the main requirements, and help coordinate the work with the design and development team.
I help track features, screens, user flows, design files, content, and development updates.
I also help identify unclear requirements, missing assets, and possible delays before they become bigger problems.
Before client review, I test the output against the project brief and design files.
Multimedia Production and Post-Production
I help coordinate content, design, video, and other media tasks for marketing projects.
I work with copywriters, designers, video editors, and other creatives to help deliver the assets needed for campaigns, websites, and social media.
I help organize briefs, collect assets, track versions, review output, and keep the project moving.
Digital Asset Management
Large projects create many files, folders, links, drafts, and versions.
I help organize files so team members, clients, and executives can find what they need without wasting time.
I usually organize assets in Google Drive, Dropbox, or shared team folders.
I can also create a simple spreadsheet with quick links, file notes, ownership, status, and next steps.
My goal is to make important files easy to find, review, and reuse.
Digital Asset Translation
I have helped coordinate translation projects for digital products, sales materials, marketing assets, and training content.
This work can include reviewing the source material, confirming the scope, collecting files, coordinating translators, and tracking updated assets.
I can also help coordinate voiceover work, design updates, video edits, and final file delivery when needed.
Systems Integration
I help teams review manual processes and find simple ways to reduce repeat work.
This can include CRM updates, lead capture, form submissions, calendar booking, follow-up reminders, email notifications, and task handoffs.
I can help document the current process, identify gaps, recommend tools, and coordinate setup with the right technical person.
The goal is to reduce manual work without making the system harder to manage.
Day-to-Day Operations Management and Support
I help teams keep daily work organized and on schedule.
This includes task tracking, follow-ups, meeting notes, reminders, project updates, file organization, vendor coordination, and internal communication.
I can also support sensitive admin tasks when access rules, approval limits, and security guidelines are clear.
My goal is to keep work visible, reduce missed tasks, and help leaders focus on higher-value decisions.
Client, Vendor, Talent, Customer Service, and Tech Support
Client relationship management: I can help with client updates, follow-ups, meeting notes, feedback tracking, and issue resolution.
Vendor account management: I can help coordinate vendors, track deliverables, manage updates, and follow up on pending work.
Talent management: I can help with contractor screening, task assignment, progress checks, and work review.
Customer service: I have a background in customer support and can help with client communication, support replies, and issue tracking.
Technical support: I can troubleshoot basic issues, document steps, write how-to guides, and help users understand tools such as WordPress, Elementor, Kajabi, and other web systems.
QUALITY ASSURANCE
I review websites, apps, content, and other digital work before client review or launch.
I check pages, links, forms, copy, layouts, mobile views, user flow, and basic technical issues.
I also compare the final output against the task brief, client notes, design files, and project requirements.
When I find issues, I document them clearly with screenshots, notes, and steps to reproduce the problem.
I work with designers, developers, writers, and technical teams to get corrections done without creating confusion.
I do my best to catch problems early, reduce client revisions, and help the team ship cleaner work.
COMMUNICATIONS MANAGEMENT
I help teams keep communication clear, organized, and easy to follow.
I can manage email, chat, calls, meeting notes, client updates, and internal follow-ups.
I help reduce missed messages, unclear requests, repeated questions, and loose tasks.
I write clear updates, summaries, instructions, and handoff notes so everyone knows what needs to happen next.
I can also act as a point of contact between founders, clients, team members, vendors, and contractors.
I have strong English skills in speaking, writing, listening, and client communication.
I have worked with CRM tools such as HubSpot, Salesforce, and Zoho.
My CRM work includes data entry, lead tracking, contact cleanup, basic pipeline updates, email follow-ups, and lead generation support.
My goal is simple: keep communication clean, reduce confusion, and make sure the right people get the right information on time.
VIRTUAL ASSISTANT
I help founders, executives, and small teams offload admin, operations, and follow-up work.
I take care of time-consuming tasks so leaders can focus on decisions, clients, sales, and delivery.
My support work includes email, scheduling, reminders, data entry, task tracking, file cleanup, research, documentation, and follow-ups.
I can also help with basic marketing, website updates, CRM tasks, client communication, and technical admin work.
I work best when I can learn your routine, document repeat tasks, and build a simple system that reduces daily stress.
With the right access and clear rules, I can help manage key tools and accounts so you do not need to handle every small task yourself.
I'll reduce busywork, keep tasks organized, and help you get more of your time back.
PROFESSIONAL WRITER
Click here to read more about my writing experience.
I have worked as a writer for over nine years.
My writing background helps me create clear instructions, project notes, SOPs, client updates, training materials, and content.
I can explain complex work in simple steps.
I use screenshots, screen recordings, examples, checklists, and written notes when the task needs more context.
This helps technical teams, remote teams, and clients understand what needs to happen next.
My writing experience includes:
- Blog writing: Writing useful articles for topics such as personal development, finance, productivity, food, travel, online marketing, fitness, and nutrition.
- Social media content: Writing posts, captions, scripts, and short-form content that match the audience and platform.
- Copywriting: Writing website copy, landing page copy, emails, ads, and sales messages.
- Technical writing: Writing SOPs, how-to guides, checklists, user guides, and training documents.
- Project writing: Writing task briefs, client updates, meeting notes, handoff notes, and internal documentation.
Writing supports my project management work because clear notes help teams move faster and avoid repeat questions.
WEBSITE ADMINISTRATOR
Click here to read more about my website experience.
I manage website updates, content changes, page edits, and basic technical tasks for businesses and small teams.
I have worked with HTML, CSS, WordPress, Jekyll, Kajabi, Shopify, and other content management systems.
My website work includes updating pages, fixing layout issues, adding content, checking links, reviewing forms, publishing blog posts, and making basic design adjustments.
I can also help with website QA before launch.
This includes checking desktop and mobile views, testing buttons and forms, reviewing page copy, and making sure the site matches the project brief.
I also understand how websites connect to marketing work.
I can help with landing pages, lead magnets, opt-in forms, email list tools, tracking links, and basic conversion checks.
I can keep your website updated, clean, useful, and ready for visitors.
SOCIAL MEDIA MANAGEMENT
Click here to read more about my social media experience.
I help plan, write, publish, and manage social media content for businesses, brands, and personal projects.
My social media work includes content planning, caption writing, short-form video scripts, post scheduling, comment replies, basic reporting, and community management.
I have worked with platforms such as Facebook, Instagram, LinkedIn, X, YouTube, and TikTok.
I can help turn long-form content, client notes, videos, calls, and ideas into useful posts and short-form content.
I also understand how social media connects to leads, email lists, offers, websites, and audience trust.
For my own projects, I grew a TikTok page to 80,000 followers and a Facebook page to 90,000 followers through consistent content, clear audience targeting, and community interaction.
Lets create useful content, keep the page active, and help the audience know what to do next.
EMAIL MARKETING
Click here to read more about my email marketing experience.
I help plan, write, organize, and send email campaigns that keep an audience warm and active.
My email work includes newsletter writing, subject lines, campaign planning, welcome emails, nurture sequences, list cleanup, basic segmentation, and performance review.
I have grown an organic email list of over 4,000 subscribers for my own projects.
I have also made over $13,364 through email-based offers in the past two years.
I understand how email connects to content, social media, lead magnets, websites, offers, and sales.
Social media platforms change often.
Email gives you a more stable way to reach your audience, build trust, and send offers without depending only on platform reach.
I can help turn posts, videos, client notes, and audience questions into useful email content.
My goal is simple: keep your list active, send clear messages, and help your audience take the next step.
EXECUTION SUPPORT FOR FOUNDERS
Click here to read more about my experience.
I help founders, executives, and business owners stay organized, focused, and on track.
Many leaders know what needs to happen, but daily work creates too much noise.
Tasks pile up.
Follow-ups get missed.
Decisions stall.
Important work gets pushed aside by urgent work.
I help create structure around your goals, tasks, meetings, projects, and follow-ups.
This can include task reviews, weekly planning, priority checks, reminders, progress tracking, and honest feedback.
I can help you break large goals into smaller actions and keep those actions visible until they are done.
I also help document repeat problems so we can turn them into simple systems, checklists, or routines.
My role is not to motivate you with hype.
My role is to help you stay clear, make decisions, and keep moving on the work that matters most.
Here’s a link to my Big Five Personality Test Results.
Here’s a link to my Kolbe A™ Index.
TOOLS AND TECHNOLOGIES
Click to read more about tools.
Here are the tools and systems I have used for project management, operations, communication, marketing, websites, QA, documentation, and client support.
For project management and operations, I have used ClickUp, Asana, Basecamp, Trello, Miro, Monday.com, Time Doctor, and Toggl.
For team communication, I have used Slack, Skype, Google Meet, Zoom, Loom, Discord, Gmail, and email.
For AI-assisted work, I use ChatGPT and other AI tools for task breakdowns, meeting summaries, documentation, research, QA notes, content drafts, and reporting support.
For marketing and analytics, I have used Google Analytics, GA4, Google Ads, Meta Ads Manager, Google Business Profile, tracking links, lead magnets, and basic funnel tools.
For email marketing, I have used Mailchimp, SendFox, AWeber, GetResponse, OctoMail, and basic email list tools.
For CRM and sales support, I have used HubSpot, Salesforce, Zoho, GoHighLevel, and basic pipeline tools.
For customer service and tech support, I have used Zendesk and other ticketing tools.
For website content management, I have used WordPress, Kajabi, Squarespace, Jekyll, Shopify, GoHighLevel, GitHub, and basic HTML/CSS.
For website hosting and technical admin, I have worked with domain email, DNS records, SPF, DKIM, DMARC, Mailgun, Vultr, Ubuntu, Nginx, rsync, and basic server tasks.
For design, content, and QA, I have used Figma, Canva, Google Lighthouse, Hotjar, screenshots, checklists, and screen recordings.
For video and audio work, I have used Final Cut Pro, iMovie, CapCut, Descript, HandBrake, Audacity, and basic screen recording tools.
For files and documentation, I have used Google Drive, Google Docs, Google Sheets, Dropbox, shared team folders, and SOP documents.
For hiring and contractor work, I have used Upwork, Fiverr, and contractor onboarding workflows.
Click here to check my complete list of tools.
For my current work setup, I use a 2023 M2 Mac mini, a MacBook Air, an iPhone 17, and cloud-based tools for remote work.
This setup lets me manage projects, join calls, test websites, review mobile pages, create documentation, and support remote teams.
I can work with your team’s required tools as long as access, setup instructions, and security rules are clear.
If your team uses a tool I have not listed here, I can learn the basics quickly and document the workflow as I go.
SCHEDULE
I work during agreed hours and keep a consistent schedule for client work.
I can support remote teams across US and Australian time zones, depending on the role, workload, and meeting requirements.
For project management and operations work, I prefer clear work hours, clear priorities, and a weekly plan so I can manage tasks, follow-ups, meetings, and deadlines properly.
I can discuss schedule, workload, terms, and rates based on your team’s needs.
NEW PROJECTS
I prefer to start new working relationships with a small test task or a limited weekly scope.
This gives both sides a clear way to test fit, communication, work quality, and turnaround time.
A good starting point is 5 to 10 hours per week, depending on the type of work and the level of support needed.
If the first tasks go well, we can increase the scope, add more responsibilities, or move into a longer-term agreement.
This approach keeps the first project simple, low-pressure, and easy to evaluate.
TESTIMONIALS
TOP RATED UPWORK PROFILE
I became top rated plus in 2022.
CLIENT TESTIMONIALS
OLDER UPWORK TESTIMONIALS
Kevin's Quest for Personal Mastery, Growth, and Giving Back
Discover my latest projects and passions today! Check out my Now Page to see what I'm working on.
WHAT NOW?
I only accept contracts through Upwork for security and convenience.